Transforming Pharmaceutical Manufacturing in West Africa with Intelligent ERP

Client Overview

Our client is among leading pharmaceutical manufacturers in West Africa, offering over 70 different products in various dosages. Their wide-ranging portfolio covers essential drugs for Ghana, West Africa, and beyond, with registrations in 18 countries. Their products include anti-inflammatory, anti-infective, and tropical disease treatments, registered in key markets like Nigeria, Senegal, and more.

Client Challenges

• Fragmented Systems: Our client used different systems and spreadsheets for various departments, causing data inconsistencies and delays in decision-making.
• Inadequate Software Solutions: Initially, they used Sage Pastel for ten years. However, when they attempted to implement Sage Evolution, it didn't meet their manufacturing needs and lacked expertise, resulting in a year-long struggle.
• Regulatory Compliance: Meeting pharmaceutical industry regulations, including FDA compliance, proved to be time-consuming and error-prone.
• Inventory Management:Managing inventory presented a challenge, leading to issues like overstocking and understocking, which disrupted production schedules and increased costs.
• Quality Control:Manual record-keeping and limited real-time data access made it challenging to maintain consistent quality control standards.

Benefits of ebizframe Intelligent ERP

• Streamlined Operations:Integrated departments and real-time data access significantly improved operational efficiency, leading to quicker decision-making and reduced manual errors.
• Regulatory Compliance:The Intelligent ERP Software Systems has automated compliance processes, ensuring adherence to FDA and other regulatory standards. This has reduced compliance-related risks and preparation time for audits.
• Inventory Optimization:Our client has achieved better control over inventory levels, resulting in reduced carrying costs and minimized production delays.
• Quality Control:The system enables better monitoring of quality control processes, leading to consistent product quality and a reduction in product recalls.
• Comprehensive Financial Insights:The integration of the Finance module with others provides holistic visibility, enhancing decision-making.
• Cost Savings:Overall, the Intelligent ERP Software Systems implementation has resulted in cost savings through reduced manual labor, improved resource utilization, and better inventory management.

Functionalities

1. Production Planning and Control

• Batch production planning and scheduling
• Bill of Materials (BOM) management for formulations
• Real-time monitoring of production processes

2. Inventory Management

• Inventory tracking and control for raw materials, intermediates, and finished products
• Lot and batch tracking for compliance and recalls
• FIFO (First-In-First-Out) and FEFO (First-Expired-First-Out) inventory method

3. Quality Control and Assurance

• Quality testing and inspection management
• Compliance with Good Manufacturing Practices (GMP) and regulatory standards
• Documentation of quality data and certificates

4. Regulatory Compliance

• Compliance with FDA and other regulatory bodies' requirements
• Batch Manufacturing Record (BMR) and Batch Packaging Record (BPR)

5. Supply Chain Management

• Supplier and vendor management
• Demand forecasting and order management
• Purchase order processing

6. Financial Management

• General ledger accounting
• Accounts payable and accounts receivable
• Cost tracking and allocation for each production batch

7. Sales and Distribution

• Customer order management and fulfilment
• Pricing and discount management
• Sales analytics and reporting

8. Human Resources and Payroll

• Employee management and payroll processing

9. Equipment Maintenance

• Preventive and predictive maintenance scheduling
• Equipment and asset tracking
• Downtime analysis and reporting

10. Dashboard and Flexi-Reporting

• Real-time analytics and dashboards for data-driven decision-making
• Ability to customize reports through the use of Flexi-report